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Guest Access
The core purpose of Mount Holyoke College’s Learning Management System (LMS, currently Canvas) is to serve as an online teaching and learning tool for faculty and students of current courses. Course sites contain sensitive content including intellectual property, copyrighted material, and student names, grades and work.
The need to keep that content secure and private informs this guest access policy. Other course related environments that contain similar private and protected content may also be subject to this policy, including but not limited to course WordPress sites, Google folders, and Kaltura channels.
Student Auditor Access
The Registrar’s Office approves and manages all auditors of Mount Holyoke College courses. Anyone wishing to audit a course should follow the auditor guidelines and processes of that office. Once approved and enrolled, an auditor will receive a Mount Holyoke guest affiliate account, which will be added to the appropriate Canvas course site to provide individual access.
Guest Speakers, Co-Researchers, Faculty Colleagues, and Others from Outside Mount Holyoke
Unofficial course collaborators from outside Mount Holyoke may not receive full access to a Canvas course site, or an affiliate Mount Holyoke account for this purpose. For faculty who wish to show components of their course site to collaborators, the following options may serve that need, and are supported by the Ed Tech team:
- Download and share instructor files
- Download and share syllabus
- Save Canvas site as a PDF to show organization and content of home page, modules page, or both
- Screenshot and share images of course layout
- Live “tour” of Canvas site via Zoom
- Export the Canvas site, minus any student-related data, into a file that can be imported as a new site by a colleague. Note that import capabilities may vary based on institutional Canvas settings.
In all instances in which course content is shared, student privacy should be respected. Please consult with the Ed Tech team if you are unsure how best to maintain that privacy in this situation.