Managers: Correct or enter an absence for a worker

Steps

Enter an absence for direct report

• After logging into Workday, click on the Global Navigation menu in the top left corner
• Open the Time and Absence App

• Under the "Tasks" section, click on More to expand the full set of options. Then click on "Correct Absence"
• A dialogue box will appear. Enter the name of the worker you are entering an absence on behalf of, then click OK
• The Absence Calendar for the selected worker will open. Their leave balances will be visible along the left side, for reference.
• Select the date(s) that you wish to record an absence by clicking on the calendar date(s). 
• When done, click on the orange Request Absence button.
• A dialogue box will appear. Select the correct absence type, then click Next. 
• On the next screen, click the Edit Quantity per Day button to add the number of hours of absence for each day.
• Add a comment recording for the worker that this entry was submitted on their behalf

• Click Submit. 
  • Note: The absence entered on the worker's behalf will not go to the manager's "My Tasks" for approval. It is entered by the manager, and therefore the request is automatically approved 

Correct an absence for direct report

• To enter an Absence on behalf of an employee, open the Time and Absence app as described above.
• Click Correct Absence on the Tasks menu
  • Reminder: You may need to click "More" to reveal all available tasks and reports
• A dialogue box will appear. Enter the name of the worker whose absence you need to correct, then click OK
• The Absence Calendar for the selected worker will open. Their leave balances will be visible along the left side, for reference.
• Click on the absence that needs to be corrected.
• A "Correct Absence" dialogue box will appear. The following actions are available to you:
  • To delete or cancel an absence line, click on the minus sign (➖) to the left of the date of the absence
  • Click the "Select All" checkbox to make changes to the entire absence request
  • To make changes to a single line in the absence request, click the checkbox to the right of the date, in the "Select" column
  • In the form fields below the absence(s), make changes as necessary.
  • Add a comment to record for the worker that changes have been made on their behalf. 
    • Comment field "A" records a comment on the line you are editing
      • ex.: "Adjusted Tuesday from 7.5 hours of vacation to 3 hours because you came in to cover for Alex. Thanks!"
    • Comment field "B" records a comment on the overall absence request
      • "Changed from sick time to personal time since you were out for childcare."
  • Uncheck the box next to the date you are editing to confirm your changes. Review the absence line to verify that your changes have saved.
  • To make changes to additional lines in the absence request, click the checkbox to select those dates, and follow the steps above until all changes have been entered. 

•  Click Submit to record the corrected absence.
  • Note: The absence entered on the worker's behalf will not go to the "My Tasks" inbox for approval. Since it is entered by the manager, it is automatically approved.