Assign a costing allocation for staff

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Most employee payroll costs default to the department's Cost Center and operating budget (Fund - FD02) at 100%. If you need to split an employee's payroll costs to multiple accounts, use a costing allocation. Costing allocations are also used to direct payroll charges to companies that are not Trustees of Mount Holyoke (for Willits, Alumnae Association, and SGA payrolls only). Additionally, all positions funded by a "Project" funding source will use a costing allocation. Costing allocations can be permanent or valid for a specified time period.

Steps

Assign costing allocation

Use the Workday search bar to find the task "Assign Costing Allocation"
In the "Worker Costing" field, type the name of or search for the worker who needs a costing allocation.
Open the "Position" field and select the correct position for the worker's costing allocation
Click the OK button

Screenshot of the assign costing allocation form

On the next screen, enter Start Date and End Date for the costing allocation. If the position will permanently be funded through the costing allocation, you can leave the end date blank.
1. Note 1: Funding for the position will automatically return to default sources after the end date specified. No additional action is needed to remove the costing allocation.
2. Note 2: You cannot backdate a costing allocation. Please contact payroll (hr-payroll-l@mtholyoke.edu) if you need to make a retroactive adjustment to a worker's compensation
Scroll down to the "Costing Allocation Details" table. Scroll right and enter the funding source (Cost Center, Grant Gift, Project, Program, Designated Fund, or Reserve)
If the costing allocation is split between multiple funding sources, click the plus icon (➕) to add a new line
1. Note: Be sure the "Distribution Percent" equals 100 across all lines

Screenshot of the assign costing allocation screen. Features described in the text are highlighted.

Click Submit

Edit a costing allocation