Enter time worked in Workday

Steps

Entering time worked 

1. After logging into Workday, click on the Global Navigation menu in the top left corner
2. From the sidebar menu that opens, select the Time App

1. You can enter time worked for This Week or Last Week, or you can Select Week. 
2. A calendar view will open for the time period you have selected. Click on the day you wish to Enter Time for. A dialogue box will appear.
3. In the dialogue box, Enter or update all required fields. Select the correct Time Type from the drop-down menu; your options may vary from the example below. Most employees will choose "Regular Hours." Enter the number of Hours worked, in whole numbers or decimals (7.5). You may add a comment if your supervisor has asked you to.

• Note: If you have more than one Position, there will be an additional field listing your positions. Be sure to select the correct Position for the working time you are entering.

• Dining employees—both staff and students—will have a different time entry window, shown below.

• If your time entry display looks like the image above, Enter the time you started and ending working, rather than the number of hours worked. Workday will automatically calculate the number of hours. 
• Keep "Out Reason" as Out
• If you have multiple jobs, be sure to click the Position box and select the correct position for the hours you are entering. 
  • All shifts in Dining will be logged in Time Clock Plus. Do not enter dining hours in Workday.
• Click OK to save the entry to your time record. The entry will be saved to the calendar view. You may enter hours for additional shifts by following this process again.
  • Note: At this stage your hours have not been submitted to payroll. They are only recorded for your reference. Submit your hours using the instructions in "Submitting hours for manager review," below. 

Correcting or deleting a time entry 

1. If you need to correct an error in a time entry entry, simply click the entry you want to correct.
2. In the dialogue box that appears, correct the appropriate field (e.g., changing an entry to the correct job/position, increasing or decreasing the number of hours worked)
3. Click OK to save your changes
4. If you need to delete a time entry, click the Delete button. Click OK on the confirmation page that appears

Note: Correcting or deleting an entry may change the time entry from "Submitted" or "Approved" status to "Not Submitted." Follow the steps in the next section to submit your corrected entries for manager approval. 

Submitting hours for manager review

You must submit hours and they must be approved by your manager in order to get paid.

1. Once you have added all time entries time required by your manager, click the orange Review button at the bottom of the screen
2. Read the acknowledgment and certification statement at the top of the "Submit Time" screen and confirm that all time worked has been properly entered.
3. When you are ready to submit all hours for the entire pay period, you can enter a comment if your manager has asked you to do so.
4. Click the Submit button. Your time entries will then be sent to your manager for review and approval. 
5. You will see a confirmation message with the heading "You have submitted"

Time entries that are saved to your calendar but have not submitted to your manager(s) for approval have a grey, cross-hatched appearance. Hours that you have submitted  but your manager has not yet approved have a flat grey appearance. Approved time entries have a green vertical line and a small check mark. These statuses are illustrated in the image below.

Entering hours after the close of payroll 

If you miss the correct time-entry deadline, you can add hours (and absence entries) to your time card retroactively.

• At 2:00pm on the Tuesday before pay day, the Time app will close to new entries. The Time app will reopen to allow new and retroactive entries starting at 8:00am on the Friday of pay day.
• After time entry reopens, add the missing hours using the Time app
  • It is important that you accurately log your hours on the date and time you actually worked, even though the shifts are in the past. 
• Review and submit your entries
• After manager approval, they will be added to your next paycheck

Note: Dining staff should check with management and/or follow existing procedures using Time Clock Plus to log missing hours. 

Reminder:

• In Workday, all forms of paid leave—such as vacation, sick time, and floating holiday—are processed using the Absence app, rather than the Time app.