Learn how your access to MHC systems and services will change when you become an alum - and how to prepare!
Overview
Alums have access to different services than current MHC students do. If you are a student approaching graduation, review this article to prepare for your transition to life as an alum.
In this article
Can I continue to use my MHC email and other Google services after graduation?
Yes, as of May 2026, MHC Google accounts remain accessible to graduating students for one year after their degree conferral date so long as they abide by the College's Acceptable use of Information Technology policies.
During the one year of post-degree conferral date access your MHC Google account:
- Can access Google Mail, Drive/Docs, Calendar, Chat, Meet, and Tasks
- Alum Google accounts do not have access to Google Gemini
Degree conferral date details
In general for May graduates, your degree conferral date is Commencement. Students who graduate at other times of year may have a degree conferral date in October or March. Degree conferral dates are listed in the Academic Calendar. Questions about degree conferral dates should be directed to the Registrar’s Office.
What to expect
One year after your degree conferral date:
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You will no longer be able to log in to Google Mail, Drive, Calendar, and all other MHC Google apps
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Your email address will stop receiving messages
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Autoresponders will be discontinued
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Collaborators will lose access to files you shared from your Google “MyDrive”
Six months later (18 months after your degree conferral date), the Google account and all its data will be deleted.
How do I prepare for this change?
Please review our Alum Guide: Preparing for your MHC Google account closure for guidance on saving your Google account data and other recommended actions prior to your Google account closure.
What will happen with my access to other MHC services and systems?
Alums lose access to all services not listed in the "What's included?" section of the MHC Accounts for alums article.
List of services not available to alums
- MHC Google apps (beyond one year after your degree conferral date)
- Library e-resources (online journals, library databases etc)
- Eduroam
- VPN
- Workday
- my.mtholyoke campus portal student pages
- Zoom
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- Moodle / Canvas
- Microsoft Office 365
- Adobe apps and associated online storage
- Commons Wordpress websites
- Kaltura
- OneCard web
- Student printing
- Logging into the AskLITS portal (this website)
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Without being able to log into Workday, how will I get my tax documents? Tax documents are provided separately to alums and other students who have left the College. Contact
Human Resources with questions.
What do I need to do?
Before your degree conferral date
In general for May graduates, their degree conferral date is Commencement. Students who graduate at other times of year may have a degree conferral date in October or March. Degree conferral dates are listed in the Academic Calendar. Questions about degree conferral dates should be directed to the Registrar’s Office.
Return LITS materials and equipment
Any items you've borrowed from LITS should be returned. This could include:
- Physical library books and materials
- Media AV equipment (e.g. cameras, cables, projectors, microphones)
- Technology equipment (e.g. laptops, headphones, chargers, calculators)
- Duo hardware token
Save Moodle course files from your last semester
At your earliest convenience, save any files from your most recent* Moodle courses that you want to keep.
*Moodle courses and associated files are only available during the semester when the course is running and shortly thereafter. Additional information about the timing of Moodle course access restrictions on the Moodle Help Guide.
Save Microsoft 365 files
At your earliest convenience, save any files stored in your MHC student Microsoft 365 for Education account that you want to keep.
Review Microsoft's instructions for transitioning files.
Save Adobe Creative Cloud files
At your earliest convenience, make sure to save any files stored in your MHC student Adobe account that you want to keep.
Review Adobe's instructions for migrating student assets.
Export your Commons Wordpress website
Follow Wordpress's instructions for exporting site files.
If you need support with this, you are welcome to contact the Educational Technology team at edtech@mtholyoke.edu.
Save files stored on the College's network
Do you have files stored somewhere on the College's network?
As an alum you won't have access to the College's network via eduroam or VPN. Make sure to download and store anything you want to keep early!
Within a year of your degree conferral date
Follow the instructions in our Alum Guide: Preparing for your MHC Google account closure for recommended actions to take prior to your Google account closure one year after your degree conferral date.
What if I still have money in my MHCXpress account?
Any money left in your MHCXpress account on your OneCard will be returned to you. Learn more in What happens to my OneCard balance at the end of the year/when I graduate?
When will my access change?
Most system access changes will occur on or shortly after your degree conferral date. Google account access is retained for one year after your degree conferral date.
What is your degree conferral date? In general for May graduates, your degree conferral date is Commencement. Students who graduate at other times of year may have a degree conferral date in October or March. Degree conferral dates are listed in the Academic Calendar. Questions about degree conferral dates should be directed to the Registrar’s Office.
Need support?
Reach out to the LITS Technology Help Desk via our General Support / Get Help form with any questions you have. We're here to help!