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What are they? Who gets them? What's included?
Overview
Your MHC Account is your key to accessing the rich resources and powerful software tools available to the MHC community.
Users who were considered "affiliates" prior to Workday are now called "contingent workers."
Who gets them?
- Vendors and contractors hired by MHC who need accounts
- Contract employees hired as contingent workers
- Five Colleges Inc employees assigned to MHC as their home campus
- Volunteer athletics coaches
- Research associates
- Community auditors
- Interns
What's included?
Access to additional administrative systems must be requested.
Standard access includes:
Depending on the contingent worker type, users may also get:
Account Life-cycle
Creation & first access
Contingent worker accounts for vendors and contractors are created once they've been hired in Workday. The MHC employee listed as their supervisor or primary contact will be sent a system email with the contingent worker's MHC username, initial password, and helpful resources for getting started at MHC.
Contingent worker accounts created for MHC employees hired as continent workers will be created once HR enters the new employee into the central administrative system. The person listed as their supervisor in Workday will be sent a system email with the their MHC username, initial password, and helpful resources for getting started at MHC.
Deactivation
Account access ends once the contingent worker end date arrives. The contingent worker end date is originally specified at the beginning of their work at the College, and can be extended by their MHC contact or supervisor in Workday with the help of HR.
When the account is deactivated:
- The MHC contingent worker can no longer log in and access MHC systems
- If they had an MHC Google account
- New email messages and calendar invitations are blocked
- Shared documents in their Google Drive “My Drive” will NOT be accessible to collaborators
- Existing email, documents, calendars, and other Google remain