Computer accessory requests

What is it?

LITS provides and purchases many computer accessories for faculty and staff, some of which require departmental or other non-LITS funding. Other accessories can be purchased directly by your department through a Workday punchout. The table below indicates the procurement pathway and funding source(s) by accessory type.

Review our article on specifications for LITS procured computer accessories for more details.

ACCESSORY TYPE	PROCUREMENT PATHWAY	FUNDING SOURCE(S)
Accommodation-related computer accessories*	Request from LITS	LITS and HR
Laptop chargers	Request from LITS	LITS funds one per employee** Extra chargers require dept. or other non-LITS funding
Cables (HDMI, ethernet, phone power supply)	Request from LITS	LITS
Totu adapters	Request from LITS	LITS funds one per employee** Extra adaptors require dept. or other non-LITS funding
Computer docking stations	Request from LITS	Department or other non-LITS funding
Base model monitors	Request from LITS	LITS funds one per employee on a 6-7 year replacement cycle** Extra monitors require dept. or other non-LITS funding
Special order monitors	Request from LITS	Dept. or other non-LITS funding
Base model keyboards (wired or wireless)	Request from LITS	LITS
Special order keyboards	Dept. order through Workday punchout	Dept. or other non-LITS funding
Base model mice (wired or wireless)	Request from LITS	LITS
Special order mice	Dept. order through Workday punchout	Dept. or other non-LITS funding
Apple pencils	Request from LITS	Dept. or other non-LITS funding
Headsets (recommended models)	Dept. order through Workday punchout	Dept. or other non-LITS funding
Webcams (recommended models)	Dept. order through Workday punchout	Dept. or other non-LITS funding
Laptop cases	Dept. order through Workday punchout	Dept. or other non-LITS funding
Privacy screens	Dept. order through Workday punchout	Dept. or other non-LITS funding

*If an accessory request is related to an HR-approved accommodation, even if it is otherwise marked as requiring departmental or other non-LITS funding, departmental funding is not required.  

**LITS will replace these items using LITS funding if they are broken. However, if an employee wants to have an extra one of these, departmental or other non-LITS funding is required.

Who can request accessories through LITS?

MHC faculty and staff

How do I get it?

Prior to submitting a request

1. Review the table above to determine the appropriate procurement pathway and funding source(s).
   • If the accessory type(s) in question require non-LITS funding, make sure you have the correct Cost Center information. 
2. Initiate your request or order following the appropriate procurement pathway.
   • Request from LITS
     • Use the "Request accessories" button on this page to access the form and submit your request.
   • Department order through Workday punchout
     • Follow these instructions for purchasing things in Workday.
     • Please note that technology purchases via Workday punchout require a Workday approval from a LITS cost center manager in addition to your department’s cost center manager.

The process for accessories requested through LITS 

Once you submit the computer accessory request form, LITS begins a 3 stage workflow to fulfil the request. Each stage is explained below.

Stage 1 - Approval and Requisition

The LITS computer purchasing team will review the request and ensure that it is a request that we can fulfill.

If an accessory needs to be special ordered, a quote will be acquired from a vendor and attached to the ticket.  The requestor will then be asked to approve or disapprove of the quote within the LITS ticketing system.

Once the quote is approved, LITS will proceed with ordering using the provided funding code(s). The Cost Center manager will need to approve of the purchase in Workday after the Requisition is submitted. The requestor will be notified when the order has been successfully processed.

Stage 2 - Delivery and/or Pickup

When the accessory is ready, the requestor will be notified with next steps. 

• On-campus employees: Monitors are typically delivered to the on-campus office and other accessories are set to be picked up at the LITS Technology Help Desk.
• Hybrid-employees: Monitors and other accessories are set to be picked up at the LITS Technology Help Desk.
• Fully remote employees: LITS will ship the items to the requestor. Tracking information will be provided. 

Stage 3 - Accounting

During this stage, if you had requested a non-LITS funded accessory that we already had purchased and in our inventory, we will also charge an equivalent price accessory to your Cost Center Code as a Split charge in our next bulk order of accessories. This may be several weeks after you receive the item. 

You will be notified when the Split charge has been submitted. Please pass along that information to your Cost Center manager so they can expect the charge. 
 

Hours/Availability

Requests are processed during regular business hours when the College is open.