MHC Accounts for faculty

Overview

Your MHC Account is your key to accessing the rich resources and powerful software tools available to the MHC community. 

 

Who gets them?

Current MHC faculty, including Emeritus faculty

 

What's included?

Standard access includes:

Access to additional administrative systems is either controlled via roles or must be requested.

 

Account Life-cycle

Creation & first access

New faculty accounts are created once the new hire passes their background check and the Provost's office enters them into the central administrative system. New account letters that include the faculty member's MHC username and initial password are automatically generated and sent to the Provost's office.

The Provost's Office will share MHC Account information with new faculty ahead of their first semester.

Starting semester MHC Account details provided
Fall Early July
Spring Usually in October, though sometimes as late as December

 

Deactivation

Faculty accounts are deactivated 30 days after their employment contract end date. Review the LITS guide for departing faculty and staff for guidance on preparing for this change. 

When the account is deactivated:

  • The user can no longer log in to MHC services with their MHC Account or reset their MHC Account password
  • OneCard access is removed
  • New email messages and calendar invitations to the user's Google account are blocked
  • The user's Google "My Drive" files* will be marked pending deletion:
    • Collaborators will have 60 days to save copies of files that should be preserved 
    • After 60 days the files will become inaccessible to collaborators, but will not be deleted until the account is deleted (see below) 
  • Existing Google emails, documents, calendars, and other data is retained until the account is deleted (see below)

*Documents in Google shared drives will persist even after their creator's account is deactivated or deleted.

 

Deletion

Departed faculty members' MHC Accounts and all of their data in Google, Microsoft, Adobe, and other College-managed apps will be deleted 365 days after their account is deactivated

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Related Articles (4)

A getting started guide for new students, faculty, and staff.
Instructions to sign into multiple Google accounts.
This article is meant to help departing and retiring faculty and staff understand how best to prepare for a successful departure.
When is a new employee's account created and how do you know? Getting a OneCard. Useful links to share with them.

Related Services / Offerings (2)

Google and OneCard access extensions, supervisor access to email and files, and email auto-responder support.
This form is to get us preliminary information early, and is just the first step in your relationship with LITS as a Mount Holyoke faculty member.