What are they? Who gets them? What's included?
Overview
Your MHC Account is your key to accessing the rich resources and powerful software tools available to the MHC community.
Who gets them?
What's included?
Standard access includes:
Access to additional administrative systems is either controlled via roles or must be requested.
Account Life-cycle
Creation & first access
New faculty accounts are created once the new hire passes their background check and the Provost's office enters them into the central administrative system. New account letters that include the faculty member's MHC username and initial password are automatically generated and sent to the Provost's office.
The Provost's Office will share MHC Account information with new faculty ahead of their first semester.
| Starting semester |
MHC Account details provided |
| Fall |
Early July |
| Spring |
Usually in October, though sometimes as late as December |
Deactivation
Faculty accounts are deactivated 30 days after their employment contract end date.
When the account is deactivated:
- The faculty member can no longer log in and access MHC systems
- Email, documents, calendars, and other data in Google aren't deleted
- Shared documents in their Google Drive “My Drive” are still accessible to collaborators for now
- New email messages and calendar invitations are blocked
A department head/chair may request access to the account data, assistance with an email auto-responder, or (with the approval of the division's VP or their designee) an MHC account access extension for the user. Learn about and request account life-cycle exceptions.
Deletion
Departed faculty members' MHC accounts and all of their data will be deleted and no longer be accessible one year after the employment contract end date.
Exceptions:
- Retiring faculty and Emeriti retain access to their MHC Accounts after their employment ends.
- Alum employees who leave the College retain alum-level access to the MHC Account they used as a student. If they also used that account as an employee (instead of being provided a separate employee account), it will be removed from work-related Google Groups and Shared Drives so that they no longer have access to internal data. People in this situation should also work with their managers to delete any emails and transfer ownership of Google MyDrive files that have work-related data that they should no longer have access to. Guidance for these processes can be found in the Technology guidelines for departing faculty and staff article.